The cost incurred by the facility for duplicate testing and making their Master Patient Indexes duplicate free is another story. These inaccurate records can cause unnecessary complications and inappropriate treatment and care that can cause more harm to the patient. Imagine that a patient is treated on the basis of these incomplete or inaccurate details, serious complications are bound to occur, right? The duplicate record may miss out on critical information such as the medical history of the patient, ongoing medications, blood type, allergies, or any other diagnostics. For instance, consider a patient record which has many duplicates, each of these duplicates will have some information or the other and will be missing some details too. Inaccurate patient matching can result in erroneous procedures and a significant danger to the patient. Repercussions of duplicate medical recordsĭuplicate medical records and overlays pose a significant threat to the patients.
Impact client dupelicate registration#
In many cases, people related to the patient provide erroneous information at the registration desks as well.
Human error plays a major role in duplicate record creation. Different sets of details collected at these multiple checkpoints add to this issue, and in many cases, identifiers can change as well. Most times, with multiple checkpoints in the picture, it becomes difficult for the healthcare staff to use the same set of identifiers. Facilities that register patients at multiple checkpoints face significant problems related to the creation of multiple records for a single patient. Many healthcare providers make use of multiple systems for different processes, which increase the issue of duplicate data. There are several ways in which duplicate patient records are created and it starts as early as the admissions stage. Sometimes, a patient’s record is overwritten using data from another patient’s record, hence creating an inaccurate combined record (also called as overlay).ĭuplicate patient records are mostly derived from data entry errors, poor patient matching, multiple name variations, and lack of proper data transmission between different systems used by a healthcare facility. It is also to be noted that a major chunk of these duplicate records consists of partial duplicates which only contain a portion of the actual patient data. These duplicate records are created mostly due to patient identification errors. What are duplicate medical records and how are they created?Īs the name clearly indicates, duplicate medical records are defined as two or more records assigned to a single person at the same healthcare facility. Nevertheless, the issue of duplicate medical records is still plaguing these facilities and the healthcare professionals are inarguably struggling with the ramifications of this critical issue. Healthcare professionals are constantly involved in monitoring and correcting duplicate medical records. We are very well aware of the fact that patient identification and matching is of prime importance to the healthcare facilities all over the world. The negative implications of duplicate medical records are many and these records adversely affect patient safety, medical care costs, data accuracy, and the quality of reports. According to the American Health Information Management Association, an average hospital has a 10% duplicate rate of patient records. Most healthcare service providers have very well-identified that their Master Patient Indexes (MPIs) have significant issues related to data quality. With the increasing number of healthcare providers revamping their processes and going digital, data quality issue remains a major concern. Digitalization entails that there is an integration of inherent digital technologies into everyday business processes. There has indeed been rampant digitalization across majority of the organizations throughout the world and the healthcare sector isn’t far behind.
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